Job Title:           Accounts Payable Specialist (Contract)

Department:      Accounting

Manager:            Accounts Payable Manager

FLSA Status:       Non-Exempt (Hourly)

Location:            Garland, TX

OVERVIEW

Fortress Building Products is seeking an Accounts Payable Specialist to join our Accounting team. The Accounts Payable Specialist will be responsible for the data entry of payable invoices and the distribution of payable checks. This position will assist in the audit and reconciliation of payable aging reports and all other vendor finance needs. Additionally, the Accounts Payable Specialist will provide overall accounting support as needed.

This is a contract position with an immediate need. While this role is currently designated as a temporary, there may be an opportunity for temp-to-hire conversion based on performance and business needs.

OUR PURPOSE STATEMENT

Lead Global Change in the Way People Build and Live

OUR NICHE

Innovative Building Solutions

OUR CORE VALUES

Work Hard, Play Hard – We seek passionate people. We take our work seriously and we take the enjoyment of our lives seriously.

Positive, Can DO Attitude – We are optimistic, we set challenging goals and we find a way to accomplish them. We approach challenges with the intention of finding solutions.

Compete & Win As A TEAM – We put the TEAM first. Our team is what makes our company great. We are a competitive group that like to win. We keep score.

Innovate & Seek Continuous Improvement – We believe it can always be better. We want better products and processes. We want to be better individuals. We want to be a better organization.

We Are Respectful – We respect fellow team members, our partners, ourselves and our company. We are known to be “the good guys”.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Accounts Payable Processing: Invoice data entry, filing invoices and check stubs, prepare checks and maintain check register, monitor and manage AP email inbox, send invoices to iPayables, mail checks, ensure timely entry of recurring bills. Trade Payables system; processing and reconciling supplier invoices.
• Vendor Management: Vendor maintenance (agreements, reconciliations, aging reports, new vendor setup), vendor communication, manage and respond to payment status questions, manage W9 requests.
• Reconciliation and Reporting: Credit card and bi-weekly AP aging report reconciliation.
• Financial Administration: 1099 processing, correcting journal entries, audit assistance, research, special projects.

• General Administrative Support: Maintain general files and conduct annual file audits, assist in other areas of accounting, complete administrative duties as assigned by the Accounts Payable Manager.

SUPERVISORY RESPONSIBILITIES

• None

COMPETENCIES: To perform the job successfully, an individual should demonstrate the following competencies:

Adaptability – Adapts to changes in the work environment; manages competing demands; changes approach or method to best fit the situation; able to deal with frequent change, delay, or unexpected events.

Attention to Detail – Demonstrates thoroughness in accomplishing a task through concern for all the areas involved; carefully monitors the details of own and others’ work to ensure accuracy and quality; plans and organizes time and resources efficiently; completes all work according to procedures and standards.

Communications – Expresses ideas and thoughts verbally; expresses ideas and thoughts in written form; exhibits good listening and comprehension; keeps others adequately informed; selects and uses appropriate communication methods.

Cooperation – Establishes and maintains effective relationships; exhibits tact and consideration; offers assistance and support to co-workers; works cooperatively in group situations; works actively to resolve conflicts.

Customer Focus – Identifies and prioritizes customer needs and recognizes constraints; responds promptly to customer needs; seeks to find out more about customers and provide a better product or service; adopts professional approach to customers; is reliable and delivers on promises.

Dependability – Follows instructions; responds to management direction; takes responsibility to own actions; keeps commitments; commits to long hours of work when necessary to reach goals; completes tasks on time or notifies appropriate person with an alternative plan.

Initiative – Volunteers readily; undertakes self-development activities; seeks increased responsibilities; takes independent actions and calculated risks; looks for and takes advantage of opportunities; asks for and offers help when needed.

Organization Support – Follows policies and procedures; completes administrative tasks correctly and on time; supports organization’s goals and values; benefits organization through outside activities.

Planning/Organizing – Prioritizes and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives; organizes or schedules other people and their tasks; develops realistic action plans.

Problem Solving – Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem solving situations; uses reason even when dealing with emotional topics.

Quantity – Meets productivity standards; completes work in a timely manner; strives to increase productivity; works quickly.

Teamwork – Balances team and individual responsibilities; exhibits objectivity and openness to others’ views; gives and welcomes feedback; contributes to building a positive team spirit; puts success of team above own interests; able to build morale and group commitments to goals and objectives; supports everyone’s efforts to succeed.

Use of Technology – Demonstrates required skills; adapts to new technologies; troubleshoots technological problems; uses technology to increase productivity; keeps technical skills up to date.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience/Additional Requirements

• Associates degree preferred
• 3+ years of experience in office bookkeeping or Accounting
• Experience with Accounts Payable a must and experience with Accounts Receivables a plus
• Strong data entry skills with demonstrated accuracy and efficiency a must
• Exceptional organizational skills and strong attention to detail are critical
• Ability to maintain confidentiality
• Excellent written and verbal communication skills
• Ability to work under time constraints, prioritize effectively, and proactively approach tasks
• Must be able to work independently in a multi-task environment as well as part of a team
• Proactive, self-starter who is eager to learn
• Knowledge of GL codes
• Strong Microsoft Office skills and advanced spreadsheet experience
• Great Plains experience a plus

Certificates/Licenses/Registrations

• None

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 This job operates in a professional office environment. This role routinely uses standard office equipment.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, stand; talk, hear, and use hands and fingers. Specific vision abilities required by this job include close vision requirements. Light to moderate lifting is required.

ACKNOWLEDGEMENTS: The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.